Documentation that moves at the pace of your clinical work.
The clinical work has always been yours. The writing is what kept you at the desk. Here is the workflow that changes that, built around the four moments every behavioral health evaluation goes through.
From source documents to signed-off reports.
Craft your reports the way you already do, with a workflow that handles the typing. The same path every time: your source materials in, a structured draft out, in your voice and ready for your review and sign-off.
Template Builder01Your templates, in your voice.
Drop in a few of your own sample reports. GuideCare builds bespoke templates from the structure, headings, and language you already use. Each clinician keeps their voice; teams share standards across the practice.
- Built from your own sample reports
- As many as your team writes
- Shared across a practice or health system
Upload Documents02Upload everything an evaluation produces.
Score sheets, intake forms, caregiver questionnaires, prior records, classroom observations, handwritten notes. GuideCare reads all of it, with no change to how you test.
- PDFs, scans, and handwritten notes
- Score exports from the platforms you use
- Intake, consent, prior records, IEPs
Draft Generation03A complete draft, not a blank page.
GuideCare assembles a structured report from your sources, applies your template, and hands it back in your voice. Every statement traces back to where it came from.
- Structured to follow your template
- Per-statement citations to source
- Your voice preserved throughout
Review & Sign-off04You stay the clinician.
Automated quality checks flag missing data and surface anomalies before the draft reaches you. You read, refine, and sign. Nothing leaves GuideCare without your review.
- Quality checks on every draft
- Anomalies surfaced for your attention
- Clinician sign-off, every time
Every line traces back to its source.
A test score. A caregiver intake. A prior record. A handwritten clinician note. Each sentence in the draft links to where it came from, so you can see exactly where every statement originated.
The patient demonstrated borderline working memory performance at the 12th percentile across both auditory and visual tasks. Caregivers reported persistent difficulty completing multi-step homework instructions, consistent with prior teacher observations of off-task behavior. In session, the patient attempted to slow directed activities, required hand-over-hand support to complete a hop sequence, and consistently used hand-leading rather than verbal or gestural requests for help. These patterns are relevant to both executive functioning and social-communication concerns.
Your style. Your practice's standard. Your payer's format.
Build as many templates as your work demands. Name them however you want.
and as many more as your work demands
The clinician is the editor, not the operator. GuideCare does not diagnose, does not finalize, and does not send anything out on its own. Every draft is routed back to you for review before a single sentence leaves the platform. AI drafts. Clinicians decide.
See what your next report could look like.
A short conversation tailored to your specialty and report types. We will show you how to upload source materials, build templates, and what a finished draft looks like against your own sample reports.