Give clinicians back their evenings.
Craft your reports faster, in your voice and your format. Drop in samples as templates, then upload your scores, intake forms, and notes. GuideCare assembles a structured draft for your review.
A short conversation tailored to your specialty. Talk directly with our team, no pressure.
The report is where your time goes.
Psychologists, neuropsychologists, speech-language pathologists, occupational therapists, ABA and developmental specialists all face the same bottleneck: the report. That time comes out of evenings, weekends, and the capacity to see more patients.
Clinicians are losing evenings and weekends.
Most clinicians spend 2 to 10+ hours writing each report. That's time taken from evenings, weekends, and the families waiting for answers. It's the part of the job that causes the most burnout, and it has nothing to do with the quality of your clinical work.
Practices are capped by throughput.
Waitlists grow. Revenue stalls. Every hour spent writing is an hour not spent evaluating, and staff retention suffers when documentation eats the rest of the day.
Families are waiting.
Somewhere, a child is waiting on a report before services can start. Early intervention windows narrow while the draft sits unfinished.
GuideCare was built by Dr. Corbin Feroleto, a clinical neuropsychologist who wrote over a thousand reports before building this platform. Every feature was designed around one question: does this actually make a clinician's day easier?
Every artifact an evaluation produces. One clean draft out.
Upload what you already have. GuideCare reads the sources, routes each datum into the right section of your template, and hands you a structured pre-authorization, evaluation, or progress report ready for clinical review.
No predefined schema. No rigid field mapping. If a human could read it and use it, GuideCare can too.
One platform, built for the report you actually write.
Not a dictation tool. Not a scribe. Not a chatbot. GuideCare is a reporting platform that reads your source materials, understands your template, and produces long-form structured drafts ready for clinical review.
01Template Builder
Upload your reports. GuideCare turns them into your templates. Make as many bespoke templates as you want, named however you like.
02Upload Documents
Upload what your evaluation already produced: score sheets, intake forms, handwritten notes, scanned protocols, and prior records. You don't change how you test.
03Generate
Review a complete draft, not a blank page. You read it, refine it, and sign off. You stay the clinician.
Want to see each stage in detail, with sample uploads, templates, and drafts?
Walk through the productBuilt for evaluation reports, not quick visit notes.
Most AI documentation tools were designed for encounter notes. GuideCare was designed for the 20-page evaluation.
Built for evaluation reports, not quick visit notes
Most AI writing tools were designed for brief clinical encounter notes. GuideCare was built specifically for testing: the kind that synthesizes test scores, history, observations, and recommendations into a document that schools, families, and payers rely on.
Adapts to you, scales with your team
Each clinician's voice, captured. Shared standards across a practice, group, or health system. When payer requirements change, roll out the new structure once and every report stays aligned.
Every line traces back to its source
A test score. A parent questionnaire. A prior record. Each sentence in the draft links back to where it came from, so you can see exactly where every statement originated.
Clinician authority, always
AI drafts. Clinicians decide. GuideCare is designed around the principle that the clinician remains the expert at every step, never replaced, never bypassed.
Built around how you actually write reports.
Different specialties. Different templates. Different voices. GuideCare is configured per practice, not one-size-fits-all.
GuideCare is configured for your individual report format, not a generic template. Don't see your specialty?
Works with the assessments you already use.
GuideCare does not own your instruments or change how they are scored. We read the data your assessments produce and map it into your template. Whatever you administer today fits into the workflow.
Read the output
Score reports, protocols, and structured exports from the platforms you already use.
Parse the artifacts
Intake forms, caregiver questionnaires, prior records, handwriting, and scanned pages.
Map to your template
Data lands in the right section of the right report without touching the underlying instrument.
Extend on request
New sources added as customers adopt them. Your workflow shapes the roadmap.
Don't see a source we read yet? GuideCare is designed to extend. Tell us what your workflow looks like.
Built for the programs doing the hardest work.
Behavioral health, developmental, and psychological evaluations are where the stakes are highest and the reporting burden is heaviest. That's who we build for.
- Children's hospitals and health systems
- University medical centers
- Private evaluation practices
- Community behavioral health programs
We work with evaluation programs that take documentation seriously. Teams that will not trade clinician authority for speed. Teams that hold patient data to the highest standard. Teams that see the report as central to the care they provide.
If that sounds like your program, we would like to meet.
Your patients' information stays protected.
GuideCare is built to meet HIPAA requirements. Patient data is stored in a secure, encrypted environment. We operate under Business Associate Agreements with our clinical partners. A SOC 2 security audit is currently underway.
See what your next report could look like.
A short conversation tailored to your specialty and report types. We will show you how to upload source materials, build templates, and what a finished draft looks like against your own sample reports.